Executive Assistant Job at NextPhase Search, Boston, MA

M1dYWkF0c0dFZnF6bEJNVTAxVVJ6SHNSRFE9PQ==
  • NextPhase Search
  • Boston, MA

Job Description

Executive Assistant, Private Equity, Boston (Mon-Thurs in office, Fridays remote)

excellent benefits including 100% firm paid medical premiums

About the Company/Role: well established boutique private equity firm with exceptional longevity across their staff. After substantial successful fundraising, the firm is growing and excited to add to staff. You'll join a super collaborative admin team that includes two other EAs (who are wonderful and welcoming) and the firm has an office coordinator/ receptionist handling the first line of general office needs. Office presence is consistent across the whole company with Mon- Thurs in office, Fridays are remote. Hours 9-5:30. Great work/ life balance without after hours requests typically. * SEEKING EXPERIENCED EXECUTIVE ASSISTANTS WITH ALTERNATIVE INVESTMENTS & FINANCE INDUSTRY EXPERIENCE

What you'll do: you’ll support 3 Partners with meeting planning, multi-party scheduling, travel coordination via their travel agent, expense reporting, preparation of PowerPoint presentations, and help with other firm needs, such as event planning, and coordination of IT needs with their IT consulting firm (they have 24/7 external IT support plus in office support from IT a couple days per week). There are various hospitality needs that arise in this 30- person (and growing) office, so a hospitality mindset and pride in service is a must; you’ll ensure lunches are ordered and set up for in house meetings and they all have a no- ego approach to backing one another up and helping out- no queen bees here!

You have:

  • Approximately 5+ years relevant EA experience in a fast-paced role supporting discerning senior executives, ideally from alternative investments, finance or consulting (currently they are not considering backgrounds from other unrelated industries)
  • Expertise with event planning, from budgeting, vendor coordination, menu and venue selection, and execution
  • Extensive travel and expense management
  • MS Office proficiency, and PowerPoint is a must have!
  • A hospitality mindset, happy to assist with general office needs and to back up your colleagues
  • Ability to reliably be in office 4 days per week, 9-5:30
  • BA preferred- but may be flexible dependent upon experience.

Benefits:

  • Employer match on 401K contributions
  • Firm pays 100% for medical and dental premiums
  • 100% firm paid premiums LTD and Life Insurance
  • Parking and MBTA passes (up to $300 each) can be paid for by employee on a pre-tax basis

Job Tags

Flexible hours,

Similar Jobs

American Scaffold

Scaffolder Job at American Scaffold

About the OrganizationAmerican Scaffold has the expertise and the experience to solve even the most challenging workplace access and environmental containment issues.We're an unbeatable combination of onsite leadership and veteran industrial and ship scaffold specialists... 

T-Mobile US, Inc.

Technical Paralegal - eDiscovery Job at T-Mobile US, Inc.

At T-Mobile, we invest in YOU! Our Total Rewards Package ensures that employees get the same big love we give our customers. All team members receive a competitive base salary and compensation package - this is Total Rewards. Employees enjoy multiple Legal, Technical, ...

Abridge Al, Inc.

Web Designer Job at Abridge Al, Inc.

 ...PhDs, creatives, technologists, and engineers working together to empower people and make care make more sense. As a Senior Web Designer, youll create innovative, intuitive, and visually stunning designs that scale across our mobile and web platforms that bring our... 

Uncommon Schools

Special Education Teacher Job at Uncommon Schools

 ...charter schools dedicated to providing an exceptional K-12 education in economically disadvantaged communities. Operating in...  ...make a lasting difference! Job Description Uncommon Special Education teachers are passionate about developing and monitoring accommodations... 

North Central Mental Health Services, Inc.

Outpatient Counselor, Social Worker or Therapist Job at North Central Mental Health Services, Inc.

 ...Lucrative Employee Referral Incentive Program Accredited by CARF International Serving Franklin County for over 50 years Acknowledged...  ...or addiction. Assess treatment histories to create psycho-social evaluations. Provide counseling services, including routine...